How to use a custom signature in Outlook for both replies and forwarded messages

Table of Contents

• What is the best way to use a custom signature in Outlook?
• Use a Special Signature for a Single Reply or Forward

What is the best way to use a custom signature in Outlook?

In Microsoft Outlook, creating and using a signature is a straightforward process. On the other hand, Outlook does little more than append a signature to each new email message. If you want your signature to be automatically appended to responses or messages that you forward, make the necessary changes in your Outlook options.

1. Go to the File menu and select the File tab.
2. Select Options from the drop-down menu.
3. In the Outlook Options dialog box, click the Mail tab to open the Mail tab.
4. In the Compose messages section, select Signatures from the drop-down menu.
5. In the Signatures and Stationery dialog box, select the Replies/forwards option from the drop-down arrow.
6. Pick the signature you’d like to use in responses to or forwarded to other recipients.
7. To exit the Signatures and Stationery dialog box and apply the changes, click OK.
8. To close the Outlook Options dialog box, click the OK button once more.

Use a Special Signature for a Single Reply or Forward

It is not necessary for you to define a default signature for all responses and forwarded email messages. Alternatively, you can manually add a signature whenever it is necessary.

1. Start by opening the email message to which you want to respond or forward a message, then clicking Reply or Forward to bring up a new message window.
2. Select the Messages option from the drop-down menu.
3. Select Signature from the drop-down box and then Signatures from the drop-down box. The Signatures and Stationery dialog box appears. Click OK to close it.
4. Select your signature from the drop-down menu in the Select Signature to Edit box, or any of the signatures that are offered if you have more than one.
5. Click on the OK button. Your signature appears in the body of the message you reply to or forward.