Table of Contents
- What is the best way to use a custom signature in Outlook?
- Use a Special Signature for a Single Reply or Forward
What is the best way to use a custom signature in Outlook?
In Microsoft Outlook, creating and using a signature is a straightforward process. On the other hand, Outlook does little more than append a signature to each new email message. If you want your signature to be automatically appended to responses or messages that you forward, make the necessary changes in your Outlook options.
- Go to the File menu and select the File tab.
- Select Options from the drop-down menu.
- In the Outlook Options dialog box, click the Mail tab to open the Mail tab.
- In the Compose messages section, select Signatures from the drop-down menu.
- In the Signatures and Stationery dialog box, select the Replies/forwards option from the drop-down arrow.
- Pick the signature you’d like to use in responses to or forwarded to other recipients.
- To exit the Signatures and Stationery dialog box and apply the changes, click OK.
- To close the Outlook Options dialog box, click the OK button once more.
Use a Special Signature for a Single Reply or Forward
It is not necessary for you to define a default signature for all responses and forwarded email messages. Alternatively, you can manually add a signature whenever it is necessary.
- Start by opening the email message to which you want to respond or forward a message, then clicking Reply or Forward to bring up a new message window.
- Select the Messages option from the drop-down menu.
- Select Signature from the drop-down box and then Signatures from the drop-down box. The Signatures and Stationery dialog box appears. Click OK to close it.
- Select your signature from the drop-down menu in the Select Signature to Edit box, or any of the signatures that are offered if you have more than one.
- Click on the OK button. Your signature appears in the body of the message you reply to or forward.