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We will walk you through the process of exporting macOS Mail messages to generic mbox files in this article.

How to Export a Mail Folder from macOS to a Mbox File

Your email is secure and searchable in macOS Mail, accessible from any IMAP server, and can be downloaded as a generic mbox file. Mbox files store emails in a straightforward, transferrable format that is easily imported into other email programs and operating systems.

Exporting from macOS Mail is straightforward. To save an email mailbox or folder as an mbox file in macOS Mail, follow these simple steps:

1. Launch the Mail application by double-clicking its icon in the Mac Dock.
2. In the Mailboxes panel, click the mailbox or folder you wish to convert to an mbox file.

By holding down the Command key and then selecting the individual folders you want to include, you can select multiple mailboxes or folders. To highlight multiple folders in a single row, select the first item, then hold down the Shift key and select the final item; macOS will highlight all items between the two selected items.

3. Select Mailbox > Export Mailbox from the Mail menu bar.
4. Select a folder for the mbox file’s destination and then select Choose to create a new mbox file in the selected folder.

Previously, Gmail-sent mail would appear in the Inbox of the iPhone Mail app if a specific setting was enabled. This option is no longer available in modern versions of Mail, and Gmail handles emails more efficiently. If your sent emails appear in your Inbox and you do not intend to use another mobile device or email program to access your Gmail account, you can prevent Gmail from sending them by switching from POP to IMAP.

How to Stop Sent Gmail Messages from Showing Up in Your Inbox

If your iPhone is not updated to the latest iOS version, follow these steps. You may be using a version of Mail that has this issue.

This issue with Gmail and Mail is only present in the iOS Mail app’s 2007 version. Although you are most likely using a modern version, these instructions may still apply to you.

1. From the iPhone’s Home screen, launch the Settings app.
2. Select Mail > Accounts from the menu bar.
3. Log in to your Gmail account.
4. Tap Username in the Incoming Mail Server section.
5. Delete the term “recent” from the username. For instance, if the username is recent:[email protected], replace recent:[email protected] with [email protected].
6. Select Save.

If these steps do not resolve the issue of sent emails appearing in your Inbox, something else may be going on, which is possible even with modern versions of Mail and Gmail.

If you’ve configured a Gmail filter to send all emails from yourself to your Inbox folder, sent emails will appear in the Inbox. Another possibility is that you have set up all emails from yourself to be starred, but all starred messages are included in your Primary folder.

In these instances, the solution is to examine your Gmail filters and other settings and make necessary adjustments. The starred settings are accessible via the Inbox settings in a web browser, while the Filters and Blocked Addresses settings provide filtering options.

The Price You Pay For Not Receiving Sent Mail

The copy that appears in Inbox when you send messages from Mail is a useful side effect of the recent mode. The Gmail recent mode sends the last 30 days’ worth of Gmail messages to all connected email programs and mobile devices. When this mode is enabled, you can access your email from any program or device, as long as you check it at least once every four weeks.

With recent mode disabled, you may be unable to access messages downloaded to iPhone Mail if you use another email program to connect to the same Gmail account.

Outlook prioritizes newly received emails over all other messages. If you’d prefer to see them at the bottom so that older, unread emails receive more attention, you can rearrange your Inbox. You can also sort emails by sender or subject. This is how.

Sort an Outlook Mailbox

When you want to rearrange the emails in your Inbox, you can do so using the Microsoft Outlook filter system.

1. Click Filter at the top of the window to open your Inbox.
2. Click Sort.
3. Choose a sorting option. You can sort emails by date, sender, size, importance, or subject, and you can order them so that the oldest emails appear first or the newest emails appear first.

Sort the Folder List in Outlook

The simplest way to organize your frequently used folders in Outlook is to create a favorites list.

1. Right-click a folder on the left side of the Outlook window, where your folders are listed, and select Add to Favorites. This folder has been added to your list of favorites.
2. Right-click a folder in your favorites list and choose either Move up the list or Move down the list. This feature allows you to create a list of your favorite folders in the order of your choice.
3. Right-click a folder and select Remove from Favorites.

This article describes how to download a single or multiple attachments from Outlook Mail and Outlook.com as a ZIP file.

Open attachments from only known and trusted contacts, as attachments may contain viruses.

Download Attachments from Outlook Mail on the Web

This article describes how to save attachments to emails received via Outlook on the web. Open a single attachment or download multiple attachments simultaneously.

1. Open the email that contains the file.
2. Click the drop-down arrow next to the attachment.
3. Select Preview to view the attachment without downloading it in the message window.
4. Click the Download button to save the file to your computer. Depending on how your browser is configured, you may be prompted to select a location for the document to be saved.
5. Click Save to OneDrive to upload the attachment to your OneDrive cloud storage account.

Attachments in ZIP Format

Outlook Mail on the web can compress and download all attached files in a single ZIP file.

1. Access the email with multiple attachments.
2. Select Download All in the attachments area.
3. If prompted, use the Save dialog box in the browser to specify a location for the ZIP file. The ZIP file’s default name is the subject line of the email. If you want to rename the file, simply replace the default name.

Concerning Downloaded Attachments

The files you download from your Outlook.com account will be stored in the default Downloads folder on your device.

When an attachment is selected in Outlook.com, it opens in the preview window. These file types include the following:

• Word.
• Excel.
• PowerPoint.
• PDF documents.
• The majority of image files.

A download prompt will appear if you are unable to open an attachment in the preview window.

While accessing your email from any device is convenient, messages can quickly accumulate. Learn how to delete all messages in an iOS 9 through iOS 12 folder using the Mail app.

Delete All Emails in an iOS Mail Folder

To delete all messages in an iOS 12 folder, iOS 11 folder, or iOS 10 folder:

1. To open the Mail app, tap it.
2. If the Mail app does not open automatically when you reach the Mailboxes screen, swipe backward until it does. Each email provider has its own folder section.
3. Scroll down the Mailbox screen until you locate the desired folder. To open the folder, tap it.
4. At the top of the screen, tap Edit.
5. To the left of each message, tap to place a check mark in the field.

To save time, skip tapping Mark All at the bottom of the screen. It lacks a Delete option. It does, however, include Flag and Mark As Read, if those are useful to you. The Trash folder is the sole exception.

6. Select the Trash icon to delete the emails from the folder. No confirmation screen or Undo button is present.

The Trash folder is the only folder that does not require you to tap each email to select it. After tapping Edit at the top of the screen, you can select Delete All at the bottom to completely empty the trash folder without selecting individual emails.

Delete All Emails in an iOS 9 Mail Folder

Delete messages is even faster in iOS 9, as you no longer have to tap each one individually. To delete all messages in an iOS 9 Mail folder, follow these steps:

1. Navigate to the folder containing the messages you wish to delete.
2. In the top-right corner, tap Edit.
3. Select Delete All.
4. In the confirmation menu that appears, tap Delete All once more.

In iOS 9, the Mail app deletes all messages in a folder, not just those that were fetched to the device. If there are additional messages on the server, they are also deleted.

Delete all messages from iOS Mail smart folders such as Unread, VIP, or Today does not work.

Along with deleting emails, you can archive them and act on them in other ways.

This article will walk you through the process of creating a free iCloud email account on any Apple device. This enables you to sign in to an Apple account using your Apple ID, providing access to iTunes, Apple Podcasts, the Apple App Store, iCloud, iMessage, and FaceTime.

On Your iPhone, iPad, or iPod Touch

The following steps will guide you through the process of creating a new iCloud email account on your Apple mobile device:

1. Navigate to Settings.
2. Squeeze your name.
3. Click on iCloud.
4. Toggle Mail to the “On” position and follow the on-screen instructions.

On Your Mac Computer

The following steps will guide you through the process of creating a new iCloud email account on your Mac computer:

1. Select System Preferences from the Apple menu.
2. On macOS 10.15 or later, navigate to Apple ID > iCloud > Mail and follow the on-screen instructions.
3. In macOS 10.14 or earlier, navigate to iCloud > Mail and then follow the on-screen instructions.

Once your @icloud.com email address is configured, you can use it to sign in to iCloud. You can still access your Apple ID using your original email address.

This article will walk you through the process of creating a free ProtonMail account. Additional information includes instructions on how to obtain your public ProtonMail PGP key and authentication logs.

• How to Begin Using ProtonMail
• Securely Access ProtonMail
• ProtonMail is compatible with POP, IMAP, and SMTP
• Download Your Public ProtonMail PGP Key
• Activate ProtonMail’s Authentication Logs

How to Begin Using ProtonMail

Setting up a ProtonMail account is simple and requires no sharing of personal information, though the service may log your IP address when you sign up.

To create a new ProtonMail account, follow these steps:

1. Launch a web browser and navigate to the ProtonMail registration page.
2. Choose Sign Up > Free > Free Plan. Alternatively, upgrade to a premium ProtonMail account plan to receive additional storage, filters, and other features, as well as to support the development of ProtonMail.
3. On the Create Your Account page, click the Username and Domain section and enter the username for your ProtonMail email address.
4. In the Password section, type the desired password and confirm it with a retype. This is the password for your ProtonMail account.
5. Alternatively, you can enter one of your alternate email addresses in the Recovery email (optional) section. If you need assistance remembering your account name or password, ProtonMail will contact you at this address.
6. Click on the Create Account option.

Securely Access ProtonMail

When accessing ProtonMail via a browser, log in at https://mail.protonmail.com/login and verify that the browser displays the site’s verified and validated security certificate. In the address bar, look for a lock symbol.

ProtonMail is compatible with POP, IMAP, and SMTP

ProtonMail does not support IMAP or POP, and your ProtonMail address cannot be used to send email via SMTP. It is not compatible with Microsoft Outlook, macOS Mail, Mozilla Thunderbird, or iOS Mail, among other email clients. Similarly, ProtonMail cannot be forwarded to another address.

Download Your Public ProtonMail PGP Key

Others may send you encrypted emails through ProtonMail if their email service provider supports inline OpenPGP and has your public PGP key. Upload your public PGP key to a key server, such as the MIT PGP public key server, to share it. From there, email programs can automatically retrieve the key.

To obtain a copy of your ProtonMail email address’s public PGP key, follow these steps:

1. Log in to your ProtonMail account via a web browser.
2. Click on Settings.
3. Select the Keys tab.
4. Copy the Fingerprint link from the Contact encryption keys section.

Activate ProtonMail’s Authentication Logs

Turn on authentication logs to have ProtonMail log all attempts to access your account and the IP address associated with each attempt.

1. Click on Settings.
2. Select the Security option.
3. Select Advanced from the Authentication Logs section.
4. If prompted, enter the password for your ProtonMail account.
5. Click the Submit button.

Your Apple ID password is also the password for iCloud Mail, and it serves as the first line of defense against hackers. If you’re changing your password for security reasons or because you’ve forgotten it, first learn how to recover your iCloud password.

What You Need to Know About Changing the Password on Your iCloud Account

1. Go to the Apple ID webpage and sign in with your Apple ID.
2. Fill out the form with your Apple ID email address and current password.
3. To change your password, go to the Security section of your account’s screen and click on Change Password.
4. Enter the current password for your Apple ID that you want to change in step 4.
5. In the next two text fields, enter the new password for your user account. Create a secure password, which is important because it must be difficult to guess or hack. Apple requires you to do so. Your new password must be at least eight characters long and contain both upper and lower case letters, as well as at least one number, in addition to other special characters.
6. To save the change, select Change Password from the drop-down menu.
7. Make sure that you update this new password on all devices that use your Apple ID, such as your phone, iPad, Apple TV, and Mac desktop and laptop computers, as well as any other devices that you may have. It is recommended that you change the password for any email accounts associated with your iCloud mail account that are not associated with Apple Mail or iCloud.

You can use a browser or an iOS device to change your AOL Mail password. Includes suggestions for a new password.

• Change Your AOL Mail Password Online
• Change Your AOL Mail Password in iOS
• How to Pick a New Password

Change Your AOL Mail Password Online

For security reasons, change your AOL password if you suspect your account has been hacked. Change your password in your AOL account information screen.

To change your AOL Mail password using a web browser on your computer:

1. Click your name (upper right corner of screen) to access your account information.
2. Select Account Security in the left panel.
3. Select Change password under How you sign in.
4. To prove you’re human, sign again and take a test.
5. Fill in the New password field. Inputing a new password, AOL assesses its strength Click Save to save.
6. Click Next on the success screen
7. If the password looks good, it’s changed. You can add a recovery email address or phone number, which is optional.

Change Your AOL Mail Password in iOS

Change your password in the AOL app on your iPhone, iPod touch, or iPad.

1. Select the menu button in the upper-left corner of the app.
2. Pick Settings & Privacy.
3. Pick Manage accounts at the top
4. Tap Account Info next to the account you want to modify.
5. Select Security Options.
6. Change password
7. Enter a new password and tap continue.

How to Pick a New Password

Long passwords are harder to remember and harder to crack. Some suggestions:

• Use a short complete sentence with no spaces between words.
• Use the first letter of each word.
• Include two numbers or special characters. Put them at the start or end of the sentence or phrase, or in the middle if you remember.
• Keep it simple. Writing down your password compromises your security.
• Change your password often. Aim for every three or six months.
• AOL requires at least eight letters in a password and recommends but does not require special characters like!@#%.

Even strong passwords and frequent password changes won’t protect you from keyloggers or people watching you type your password. Be aware of your surroundings when accessing your mail in public settings, and use two-step verification.

Are you looking for the FastMail SMTP server configuration for email sending? They are in our possession.

FastMail’s SMTP server settings for sending email from any email program are as follows:

• Mail.messagingengine.com is the FastMail SMTP server address.
• FastMail SMTP user name: Your complete FastMail email address (including “@fastmail.fm” or a specific domain name, for example).
• Your FastMail SMTP password
• SMTP port for FastMail: 465 (alternative: 587)
• TLS/SSL required for FastMail SMTP: yes (with port 587: no)
• No STARTTLS required for FastMail SMTP: (with port 587: yes)

FastMail SMTP does not support legacy guest and member accounts; in this case, use your ISP’s or another free email service’s SMTP server.